How to Delegate at Work and at Home in 4 Easy Steps
You know you could delegate, and you know you should delegate. You agree that the ability to delegate effectively determines your ability to accomplish more — at home and at work — but how do you let go? How do you trust others to accomplish the tasks you assign? And how do you manage it all without actually creating more work for yourself? (See also: How to Clean Your House in One Day)
If you want to manage time, resources, and people in a way that frees you up to focus on things that are truly important for your professional success or personal fulfillment, you need to delegate. Why not start delegating right now? Here's how.
Step 1: Choose the Right Resources
Find people who can do the tasks just as well as you could, or if you're a perfectionist, maybe not quite as well. (Thinking household chores and family members here. So what if the laundry isn't folded just right? It's done.) Think like a celebrity to come up with ways to outsource daily tasks. Would Beyonce really pick up her own dry cleaning? Pay the delivery fee and transfer that task to someone else's calendar. Or hire a college kid or work-at-home mom to run errands. They need the cash, and you need the time. Be picky at work. Ask your boss for the help of someone in particular instead of whoever happens to have free time. (See also: 25 Things to Never Pay Full Price For)
Step 2: Delegate the Right Things
Never delegate responsibilities just because you don't want to do them. That's not efficient; it's just rude and fosters resentment. Delegate the tasks that free up your time for the things that you alone are uniquely qualified to do, or that directly contribute to your Big Plans.
Leverage technology, especially when organizing a lot of people. Staffing the community food pantry, running the school book fair, or heading up the charity race? Keep your eyes on big picture planning and let others choose to contribute the way they want with VolunteerSpot, a free sign-up tool that anyone can access 24/7 from any smart phone or computer.
Step 3: Communicate Standards
Let people know why you think they're great for the job. Compliment their talents and the potential you see in them to really rock the task and then take the time to provide clear guidance. Don't expect others to have the same depth of understanding for what is required for a particular task. That big project you've been conceiving and nurturing for months is just another to-do for the new intern. You might be surprised to out how many steps really go into something you have been doing for a long time. Besides, when you force yourself to really explain something to someone else, you can gain valuable insights about how to do things better. (Se also: The Power of Mentorship)
Step 4: Let It Go, and Reinforce the Positive
The only thing worse than never delegating is micro-managing. Once you delegate a responsibility, you need to trust that it will get done satisfactorily. Allow freedom for how to arrive at the end result. While you may have an idea about the best way to accomplish a task, the person you're delegating to may have a better idea. Good leaders understand they have a lot to learn from their subordinates.
Whenever you delegate, there is going to be a learning curve. You have to accept that things aren't going to go smoothly every time. But more often they will, and when they do, share in the rewards and give credit to those who helped you accomplish your goals. Praise them for a job well done and they will want to do it again.
Delegating — it's not so hard when you break it down. And once you get the hang of it, you're going to want to delegate more and more.
What are some things you delegate, and what is your best advice for getting started?
This is a guest post by Lela Davidson, the author of "Blacklisted From the PTA" and "Who Peed on My Yoga Mat?" and a proud member of Team VolunteerSpot. VolunteerSpot's free volunteer scheduling software lets organizers quickly set up volunteer needs in an online calendar and invite volunteers to sign up from their computer or smartphone. Learn more at their website.
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