10 Business Owners Share Tips for Saving Money

Ken Kaufman — Mon, 21 Nov 2011 18:46:52 +0000

Link:

http://www.theopenappcenter.com/save-money/10-business-owners-share-tips-saving-...

Cutting costs and saving money are always on the minds of business owners and entrepreneurs. While it may seem like there is only so much you can do to trim your spending, the following opportunities for saving money come straight from the trenches.

Money-Saving Mentality

“We’ve worked hard to develop a culture of monitoring, discussing and exploring new ways to make our finances do the most for us in terms of driving strategic and tactical needs,” said Tony Lael, co-founder of Corelytics. “It all starts with asking the easy questions: Is there another, more creative way to be doing this that is more cost effective? Is this cost driving a strategic mission to help us hit tactical priorities? Everything goes through that filter first and it all starts at the top with company management.”

Labor Costs and Productivity

Regardless of industry, labor costs are the first or second largest expense incurred by almost all companies. Are you getting as much as you can from the money you spend on payroll? The owner of an engineering and consulting business was able to reduce overtime while still getting projects done on time.

"We found several of our employees were working extra hours to make extra money," she said. "They didn't think the company cared because there was always work to be done. So, we made sure employees knew that all overtime had to be approved in advance and reinforced with managers the need to only approve overtime when absolutely necessary." Her business has reduced overtime to almost nothing in a matter of weeks.

"Holding employees responsible for call-backs to resolve poor craftsmanship has saved a lot of money," according to Tyler Hawkins, owner and president of Xavier Paint Contracting. "Our foremen are now more inclined to finish the job correctly the first time."

Alan Davis, president of i5Services, has had success hiring younger, less-expensive employees. "There are very talented, skilled young people that can be found for lower salaries. The trick is to balance them with senior talent that can properly manage and train them."

Office Space

Scaling back or even eliminating a physical office is one of the common tips for saving money from the cost-cutting business owners interviewed.

Cary Snowden, president of Square Compass, decided to try a virtual/home office test case for three months. "Our three-month experiment turned into a six-month experiment, then a year. We are now three years into a virtual office scenario and have saved a minimum of $42,000 dollars."

Office sharing is another common trend employed to cut rent/lease expenses. Randy Chipman, who owns Custom Security and Sound, located his office in a building that was half empty. "I'm on a month-to-month arrangement in a building with excess space," Chipman said. "I have a private, furnished office with access to phone, fax, copier, internet and utilities all included."

Vendor Relationships

One business owner approached his vendors with what he could afford to pay. "Most accepted the reduced prices and extended payment terms to help us through a tough time," he said. Melinda Emerson has saved a lot of money on shipping. "I think we often default to more popular shipping companies when a click-and-ship account with USPS works just fine and costs less in many cases," she said.

Anita Campbell, CEO of SmallBizTrends.com, finds she can save a lot of money in her business by training her employees to take ownership of software development time. When someone on Anita's team finds a bug or problem, she teaches them to "… first investigate and troubleshoot on their own, in case it turns out to be a simple issue they can resolve. If it's not, then they are required to gather as much information as possible and lay it out in writing clearly with screenshots if necessary to explain it. This saves expensive developer time, which can cost three-figures per hour."

Trading services can be a very comfortable way to save cash flow. Bill Attinger, CEO of ActSeed, has found success bartering, “… some cross-marketing services with a number of other companies, which has enabled us to keep our marketing and advertising budget in check while still gaining traction in our visibility.” By focusing on these reciprocal promotions with other organizations that catered to the same target audience, Bill has helped his company save money on what would otherwise have been an expensive PR initiative.

Taxes

One business owner discovered after 10 years she had the wrong CPA doing her taxes. "I've learned there is a big difference in CPAs after thinking they were all created equal," she said. "Those who are well versed on tax law changes, legal case histories and what is being challenged in courts and the outcomes are in a position to offer the business owner very creative tax strategies for consideration, which can lead to some significant cost savings for our business this year."

Money-Saving Goals

What does your business really need to accomplish the goals and objectives you have for it? Once you know what your business needs, find the most cost-efficient way to fill those needs. An honest assessment of these questions will empower business owners everywhere, regardless of industry and size, to spend only what is necessary. Undoubtedly this will not only give your business its best chance to survive, but it will instill in you and your team the cost-saving attributes upon which great companies are built.

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This article is from Ken Kaufman of Wise Bread, an award-winning personal finance and credit card comparison website. Read more great articles from Wise Bread:

4 Ways To Reduce Business Travel Expenses

Barbara Weltman — Sun, 20 Nov 2011 22:32:47 +0000

Link:

http://www.openforum.com/

After payroll, travel expenses are the second most controllable business expense. Learn to reduce business travel expenses, and you can save your company money and increase the bottom line.

Travel Selectively

One of the easiest ways to reduce business travel expenses is not to incur them. Thanks to videoconferencing or other Web-based technologies, you may find it possible to meet with prospects and business associates without having to travel.

But still, travel is an inevitable need for most businesses at some time or another. When it is a necessity, explore your options. Look for travel discounts and skip the luxuries. Would you (or your employees) be willing to drive instead of fly? Can you schedule trips during the off-season for additional savings?

And, see if you can strategize travel plans to hit several locations in the most cost-effective and time-saving way. It may make sense, for example, to combine what could have been two or three separate trips into one, hopping from location to location.

Make Your Own Travel Arrangements

There are many online options to help you make inexpensive travel arrangements, from reduced ticket prices to low-cost hotels and budget car rentals. Use discount sites, online travel agencies and meta-search engines to book your own travel. And take advantage of savings opportunities like frequent flyer miles, discount plans and other promotions from airlines, hotel chains and car rental companies.

Monitor Your Travel Expenses

The best way reduce business travel expenses is to know exactly what you’re spending. Always check multiple places and consider alternatives before locking in your plans.

Keep track of expenses and make sure employees are properly accounting for their costs. If your company does extensive travel, use business credit cards that give cash back or generous (and easily usable) frequent flyer miles to save money over time.
Sometimes an extra night's stay may save money through cheaper airfare. If travel days are flexible, always look for prices within a day or two of your target travel days.
Downgrade from business to coach, which can be a big cost saver. In cities with more than one airport, check which one offers the better fares.
Re-check prices after you’ve booked when using a retailer that guarantees you the "best price."

Maximize Write-Offs

Tax deductions are another way to save money. For instance, every dollar you deduct can save you 25 cents if you’re in the 25 percent tax bracket. But you must follow strict rules in the tax law if you want to deduct your travel expenses. Keep good records of each trip in accordance with tax rules (recordkeeping for business travel expenses is explained in IRS Publication 463, Travel, Entertainment, Gift, and Car Expenses.

If your employees travel on company business, be sure to use an “accountable plan” to reimburse their costs. This can help to avoid treating reimbursements as compensation to employees and save the company payroll taxes that would otherwise be due on such compensation. Accountable plans are explained in the same IRS publication mentioned above.

The bottom line is: A little effort can go a long way to reduce business travel expenses without harming your business activities.